There are more reasons to upgrade other than to just make sure you are on a supported version. For additional information about the NEW Version 2026 of Sage 100 click here.
Sage 100 provides several security and feature enhancements to the Accounts Payable module to help protect sensitive financial data and streamline AP processes:
Allow/restrict access to view, print, and edit highly sensitive 1099 taxpayer ID and ACH payment bank account details.
Control permissions for deleting vendors, processing electronic payments, and exporting data.
Mask sensitive information like 1099 IDs and ACH bank details for users without appropriate permissions.
Sage 100 offers comprehensive Request for Quote (RFQ) and Purchase Order capabilities to help you manage your procurement process effectively.
You can create a purchase order quote and send it to one or multiple vendors to solicit pricing.
In Purchase Order Entry, select 'Quote' in the Order Type field to initiate a quote.
Use the 'Request Quote from Vendors' button to add vendors you want to send the quote to.
The system will generate a Request for Quote form using the vendor's alias item numbers, if applicable.
You can print or email the quote to vendors using Paperless Office.
After vendors return their quotes, you can select the winning bid and generate a purchase order from the quote.
In Purchase Order Entry, select the original quote, enter the winning vendor's unit costs, and click 'Generate Order'.
This will create a new purchase order with the Standard Order type and New order status, referencing the original quote number.
The original quote will be marked as Completed, and the new purchase order number will be recorded against it.
This streamlines the procurement process by allowing you to efficiently compare vendor quotes and convert the winning bid into a purchase order.
The Sage 100 product provides several options for managing Universal Product Codes (UPC) and European Article Numbers (EAN) for your inventory items:
UPC / EAN Type:
You can select from different UPC and EAN code types to meet your business needs:
UPC-A (12-digit number used primarily in North America)
UPC-E (8-digit number used primarily in North America)
EAN-8 (8-digit number used primarily outside North America)
EAN-13 (13-digit number used primarily outside North America)
Other (allows entry of 14 alphanumeric characters)
Key Benefits:
Standardized product identification across sales channels and global markets
Ability to use UPC as a Global Trade Item Number (GTIN)
Automatic check digit calculation to ensure code validity
Option to create alias items for easier product lookup
Sage 100 allows you to expand the length of invoice numbers across the Accounts Receivable, Sales Order, and Job Cost modules. Here are the key details:
Expanding the Invoice Number Length:
You can increase the invoice number length from 7 up to 20 characters.
After expanding the length, it cannot be reduced.
If the invoice number contains only numeric characters, the system will automatically insert leading zeros to pad the number to the new length (example, an invoice number of "1234" would be displayed as "00000001234")
Invoice numbers with a mix of numeric and alphabetic characters will not be zero-padded.
Forms, reports, and data entry screens will be automatically updated to accommodate the expanded invoice number length.
Production Management (PM) and Inventory Requirements Panning (IRP) modules replaced the old Work Order and MRP modules.
The Production Management application in Sage 100 is a comprehensive module that helps manufacturers manage their production processes. Here are the key capabilities of the Production Management application:
Generates work tickets to track the production of items, including materials, labor, and overhead costs.
Supports different production methods like make-to-stock, buy-to-stock, and buy-to-order.
Tracks work ticket quantities, including materials required and produced, in Inventory Management.
Integrates with Inventory Requirements Planning to automatically create work tickets based on demand forecasts. It also integrates with Inventory Management, Bill of Materials, and Accounts Payable.
Records production costs in Accounts Payable and links them to the relevant work tickets.
Provides cost roll-up reports to calculate the standard cost of manufactured items.
Tracks labor costs and allows grouping employees into crews for efficient time entry.
The Clear Back Order upon Accept check box has been added on the Lines tab in Receipt of Goods Entry, enabling you to easily close a partially received purchase order. Also, the Apply Purchase Orders button has been added next to the new check box, providing you with the flexibility to close any partially received purchase orders that have been applied to the primary order.
A new order status of Received has been added. When purchase orders have been received but not invoiced, the order will now have a status of Received instead of Back Order to correctly reflect the state of the order.
The following changes have been made in Accounts Payable Delete and Change Vendors, Accounts Receivable Delete and Change Customers, and Inventory Management Delete and Change Items:
Data tracked and printed on the audit trail has been expanded for vendors, customers, employees, and items. This enhancement provides improved security compliance in the Accounts Payable, Accounts Receivable, Payroll, and Inventory Management modules, and includes the following changes:
The search value will no longer be cleared when the operand is changed.
The Switch View button has been added in the Select Invoices for Payment window, enabling you to toggle between the grid view and list view. Click the button to use the list view where you press CTRL + SHIFT to select invoices. Or click the button again to use the grid view where you use the Include check box to select invoices. The selected view will persist by user.
Note: Features and functionality listed above are included in the 2024 and 2025 versions of Sage 100. For additional information about these versions or about the most recent 2026 version. Please reach out to your Customer Success Manager or RKL eSolutions Support.
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