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Inventory Management Best Practices Part 4: Team Management

In our continuing series about inventory management and control best practices, let’s go on to see some additional practices that are important, or even crucial, to successful supply chain efforts. 

You can access previous posts in this series here: Part 1  |  Part 2  |  Part 3

More best practices

strategyTrain your warehouse staff – I am frequently amazed (or, dismayed) at the level of training supplied to workers in warehouses, or in shipping and receiving departments. The accuracy surrounding one of the largest assets on your balance sheet—your inventory—is dependent upon their competencies in daily operations. Yet, the training of these staff is often limited to a few minutes covering the how-to of entering common transactions, or the practicalities of moving inventory from here to there. Frankly, my observation is that most warehouse staff receive far more training in how to use their forklifts and conveyors than they receive in handling of their inventory transactions. Yet, the organization’s knowledge of its inventory positions is—in the long run—far more crucial to operations than these practical matters.

Your workers should be trained, not only in the how-to of inventory transactions, but also to understand just why the timeliness and accuracy of their work is crucial to other upstream and downstream operations. If management fails to adequately train them in these matters, management has only itself to blame for day-to-day failures and the costly issues that may result.

video-conferenceWork to reduce data latency – Data latency in your supply chain systems can be a source of really big headaches. A production entry for manufactured has been entered, and the physical goods are available for shipment. However, shipping can’t actually pick and ship the goods because the quantities are not yet available in the ERP system! Or, components have been physically received for consumption in manufacturing, but expediters are busy trying to keep manufacturing moving on crucial orders merely because the receipt of goods on the components has not yet been updated in the inventory management system! These are all too common as problems in the management of internal supply chains.

Your management team should make concerted efforts to reduce data latency through changes in business process and carefully considered automation of transactions. Identify where data latency is the greatest and has the greatest effect on other operations, then Pareto-analyze the causes of the latency and attack these causes on a priority basis.

cancelIdentify errors and triage the causes of errors – Recording and data entry errors are another big problem in supply chain management. It is impossible to manage effectively when the information used for management is not accurate (or, timely, as discussed above). Employing ADC (automated data collection) via scanners and handheld computers makes data collection faster and (literally) hundreds of time more accurate than capturing transactions on paper and transcribing them into your inventory management or ERP system.

Management should identify where and why errors are introduced into your inventory management data systems. Here, again, we recommend capturing the causes and doing a Pareto analysis of these causes. Once identified and analyzed, the causes of these errors and be rationally attacked in priority order to reduce or eliminate them.

So, consider these best practices. Excellence in supply chain management is impossible to achieve unless your fundamentals are sound. Let’s start with the fundamentals and get them right.

Think about it. Leave your comments below, or feel free to contact us directly, if you prefer.

Richard Cushing

Written by Richard Cushing

Richard is a Senior Solutions Architect at RKL eSolutions LLC. He is a Certified Demand Driven Planner (CDDP) as recognized by the ISCEA. He also holds various certifications including Sage Certified Consultant on Sage 500 ERP. Richard has over 25 years of practical experience with a variety of information systems, project management, business consulting, enterprise application integration design and deployment.

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