RKL eSolutions Blog Trends and Insights

Why Construction Companies Should Embrace Automation in their Accounting Processes

Automation in construction accounting refers to using technology to streamline, manage, and optimize financial operations related to construction projects. This includes everything from budgeting and forecasting to invoicing and payroll. The integration of automation in accounting can significantly improve accuracy and efficiency and reduce the risk of human error.

8 Manual Processes Transformed by Automation in Construction Accounting

Here are several key areas where using cloud-based software to automate your processes is transforming construction accounting:

  1. Invoice Processing: Automate your invoice process by capturing, processing, and paying invoices efficiently using cloud-based software. It can seamlessly match purchase orders to invoices, route them for approval, minimize manual intervention, and accelerate the payment cycle.
  2. Payroll: With cloud-based software, you can track time and attendance, calculate your employees' pay and deductions and generate paychecks or direct deposits to ensure timely and accurate payroll processing. 
  3. Financial Reporting: Automation tools can generate real-time financial reports such as profit and loss statements, balance sheets, cash flow analyses, etc., which allow stakeholders to make better, informed decisions quickly.
  4. Budget Management: Cloud-based software's budget management functionality can help your team track project costs in real-time, compare actual spending against budgeted amounts and forecast future costs. 
  5. Tax Compliance: Automation can help ensure that all tax-related requirements are met, including preparing and filing tax returns, managing deductions, and keeping up with the latest tax laws.
  6. Document Management: Automating your document management process allows for easier management of your contracts, change orders, and other essential documents, reduces the risk of lost documents and improves accessibility. 
  7. Audit Trails: Automating your audit process can provide a clear trail for all transactions, which is critical for compliance and identifying possible discrepancies.
  8. Integration Capabilities: Cloud-based construction accounting software can integrate with project management software and customer relationship management (CRM) systems, for seamless data flow and enhanced visibility across all business aspects.

more Manual Processes Transformed by Automation in Construction

  • Bid Management: Using cloud-based software can automate your bidding processes by automatically calculating costs associated with materials, labor supplies, and equipment and generating conceptual estimates for the final bill of materials.
  • Takeoff Creation: Automation can help generate key information in takeoffs using AI technology to automatically predict enabling points, logical lines, and polyline selections, and locate and calculate symbols on your behalf.

Automation and technology in construction accounting are part of a broader trend toward digital transformation in the construction industry. As technology continues to evolve, we'll likely see even more sophisticated tools and software solutions designed to streamline financial management in construction.  By embracing this, construction firms can work more efficiently and make better decisions.

Ben Hofferman

Written by Ben Hofferman

Ben Hofferman is the Chief Construction Officer at RKL eSolutions LLC. As the previous founder and CEO of CPA Technology of 25+ years, Ben is focused on expanding the growth opportunities for future and current customers. He currently serves on the General Building Contractors Association's (GBCA) Technology Committee.